Product declaration

The packing list is the list of items included in each box for the commercial invoice. It allows customs to identify each item and calculate taxes. If any information is missing or does not match the contents, the package may be delayed, held, or returned. Once you’ve completed it, you’ll remain on the same confirmation page and can generate the waybill.

Choose the export reason

When declaring your product, select the reason for which you are sending the package:

• For sale
• Gift
• Sample
• Return
• Personal Belongings
• Donation
• Temporary Export
• Repair
• Transfer

ℹ️ Export ratio: It must match the actual contents; if it does not, customs may hold your package.

Choose how the content is distributed

With "Allocate by Box," you choose whether all boxes contain the same items or whether each box lists its own contents.

Option	What does it do?
Same content	You enter the products once, and they apply to all boxes. The quantity is per box.
Different per box	Each box has its own list, declared value, and "Send Securely" option.

If you used "Number of packages" on the form, you'll see one box for each unit. Selecting "Add package" adds another box that you can declare separately.

Declare the products

1. Under "Same Content," search in "Search your product directory…" or click "+ Add Product." Under "Different per Box," use "Add Product to This Box…" or "+ Add to That Box.".
2. Fill out the information for each product. Fields marked with * are required:

Field	What is	What to Write
Description (brand, material, purpose)	What are you sending, in English?.	At least 15 characters: what it is, what it's made of, and what it's used for. Example: Cotton T-shirt for casual wear.
HS Code	Customs classification of the product.	Envia suggests this based on the description. Please review it and change it if it's incorrect.
Made in	Country of manufacture.	Where it was manufactured, not where you're shipping it from.
Unit price	Cost per unit.	The actual price, including the currency.
Amount	Units of that product.	"Same Content" refers to the quantity per box, not the total for the shipment.

3. If you want to reuse the product for another shipment, check the "Save to My Directory" box.
4. Check the HS Code. If you see "Low Confidence Level," confirm or adjust the code.

• The description must be in English. A clear description results in a more accurate HS Code and reduces the risk of customs delays. Avoid generic terms such as accessory and gift. If it is a kit, list each component.

• The HS (Harmonized System) code is the number that customs uses to identify a product and apply tariffs. It is required for international shipments. Envia classifies it based on your description; you review it.

• The "Content by Box" bar displays the units, the number of boxes, and the cumulative declared value. You cannot generate the shipping label if a box is empty.

Indicate the declared value and insurance per box

Under "Declared Value and Insurance per Box," each box has its own amount.

1. The declared value is calculated based on the price and quantity of the products. You can change it; if you adjust it manually, do so only when the actual value is different.
2. Enable "Send Secure" for the boxes you want to protect. Enter the amount to be insured. The screen displays the cost of the insurance.
3. The summary on the right shows the total insured amount for the policies you purchased.

You can secure one box and leave another unsecured. The security feature doesn't activate automatically just by opening the confirmation.

Upload Multiple Products Using Excel

If you have a lot of products, under "Sort by Box":

1. Click "Download Template" or "Download Template (.xlsx)," fill it out, and click "Upload Excel.".
2. With "Same Content," the file is applied to all boxes. With "Different per Box," it is applied only to the box from which you uploaded the file.
3. If you have already declared products, the "Registered Products" window will open. Choose "Keep" (add the items from the file) or "Replace" (remove the previous ones).

If the source is Brazil, the button may say "Upload Excel" or "Nota Fiscal": a .xml It is treated as an invoice.

Once the content is complete, if the question "Who pays the taxes and duties?" appears, continue to Customs, taxes and duties. Then accept the terms and click "Generate Guide." If you change any information, the button may change to "Update and Recalculate.".

HS Code and why it is mandatory

ℹ️ Envia.com analyzes the english description you enter and you automatically suggests a HS code compatible.

Important Notes

• The declared value must be real and consistent in all documents (waybill, commercial invoice and receipts). If it does not match, customs may hold the package or apply additional charges.
• Use clear and specific descriptionsavoid generic terms such as "accessory" or "gift".
• If your product is a kit or set (example: "Gift set with T-shirt and cap"), describe each component; customs classifies materials separately.
• Always check the suggested HS Code. If the system shows low confidence, confirm or adjust the code.